Advice and Procedures for New Tenants
As a prospective new tenant we would like to advise you on how to search for and move to a new home as easily as possible. When you make an enquiry with our agency you must be clear on the following details, which we will ask you initially. These will help us to save time for you in the long run.
- Your work circumstances
- How many people will occupy the property, e.g. family, couple, etc.
- What is your monthly budget
- How long a term you require (please note that most landlords will request a 12-month contract).
- Any other relevant details – furnished/unfurnished, whether pets are allowed, the amount of parking available, whether you require social welfare, etc.
- Have your work references, official identity document, (i.e. driving licence, passport), previous landlord reference and proof of bank account ready, as this will save a lot of time for all concerned. If you do not have an Irish bank account, you will need to set one up to pay monthly rent and utilities, by direct debit or standing order.
- When you are available to view properties.
When you view a property and decide that you would like to take it, you will have to pay a €500, non-refundable, booking deposit upfront. The agent will then pass your references on to the landlord for review. Once the landlord has agreed to let to you, on the terms agreed, you must give us your home details and bank account details, in order for the lease to be completed.
An appointment will then be made for you to sign the lease and bank standing order form, in our presence, at the DNG Gillespie Lowe office. This usually takes about 25 minutes and may be done on or before commencement date of the lease, depending on the circumstances. All parties named on the lease must be present for signing. At this point, you will pay the balance of the security deposit, plus one month’s rent in advance. We only accept cash or bank draft.
We do not accept personal cheques and, if you wish to pay by credit card, please note that you will be charged 2.5% administration fee.
You will then be given the keys to the property, along with any gate/alarm codes, if applicable. A copy of the lease will be forwarded to you once the landlord has signed. All utilities will be transferred into your name once the leases are signed.
Important information to note:
DNG Gillespie Lowe act as agents for the landlord. Once the lease is signed, the security deposit for the property is passed to the landlord to hold until the end of the tenancy agreement. DNG Gillespie Lowe only hold security deposits for properties that we manage on behalf of the landlord. Otherwise, at the end of the lease term, it is purely the landlord’s decision as to how much of the deposit is to be returned. The landlord of the property will carry out the final inspection on the property before the deposit is handed over (in the case of managed properties, DNG Gillespie Lowe will carry out the final inspection, but it is still ultimately the landlord’s decision).
- If there is a problem with the property during the lease agreement, and you cannot make contact with the landlord, you may contact DNG Gillespie Lowe and we will do our utmost to contact the landlord straight away, with details of the issue. However, it is then the landlord’s responsibility to sort the problem out. DNG Gillespie Lowe are not responsible for repairs to properties that we do not manage.
- DNG Gillespie Lowe only hold spare keys for managed properties in the office. All other keys are handed over at the start of the tenancy, and are your responsibility.
- At the end of the tenancy, the tenant is responsible for cancelling the standing order for the rent. The tenant is also responsible for transferring the utilities back into the landlord’s name.